QuotePilot
Request HVAC service

24/7 lead response for US HVAC teams

Never Let a Lead Wait Until Morning.

QuotePilot responds to your customers 24/7, qualifies leads, follows up, and books appointments while you run your business.

Request HVAC serviceSee the dispatch flow

Business-defined rules. Technician-led final quotes. Opt-out-aware follow-up.

Every lead gets the right next step.

Your business sets the guardrails. QuotePilot handles the steady work between the first message and a qualified opportunity.

Respond while the office is closed

Website, email, SMS, and messaging leads receive an immediate response instead of an overnight gap.

Qualify before the truck rolls

Collect the service, contact details, location, problem description, preferred time, and relevant photos.

Price with your rules

Apply your pricing, minimums, fees, emergency rates, FAQs, and coverage areas. If a technician must quote, say so clearly.

Book the next available slot

Offer authorized appointment times, send confirmations, and keep the owner in the loop with a qualified-lead summary.

A cleaner handoff from first message to booked job.

QuotePilot is built to keep the conversation moving without pretending every job can be quoted automatically.

  1. 01

    Connect the front door

    Bring in website forms, business email, SMS, and messaging leads so every channel reaches the same workflow.

  2. 02

    Set the operating rules

    Define services, coverage areas, availability, pricing rules, service charges, emergency pricing, FAQs, and company information.

  3. 03

    Let the conversation qualify

    QuotePilot asks for the details your team needs, checks the service area, and requests photos when they help.

  4. 04

    Choose the honest next step

    Give an estimate only when your rules allow it. Otherwise, explain that a technician provides the final quote, then offer available appointments.

  5. 05

    Keep the pipeline visible

    Track new and qualified leads, quotes, bookings, pending follow-ups, conversion, and revenue attribution in one place.

Start with the level of coverage your team needs.

Choose a monthly subscription. Purchases are paused while the owner confirms whether a one-time setup fee applies and its amount.

Pro

Our recommendation

Monthly QuotePilot subscription.

$249/ month
    Choose Pro

    The useful answers, up front.

    Does QuotePilot replace a technician’s final quote?

    No. You define when an estimate is allowed. When a job needs a technician, QuotePilot explains that clearly and moves the lead toward an appointment.

    What can an HVAC business control?

    Services, service areas, pricing rules, minimum charges, emergency pricing, availability, FAQs, company information, appointment availability, and automated-message controls.

    What happens when a lead stops replying?

    QuotePilot can follow up according to your configured workflow, and it stops messaging when the customer opts out.

    Is QuotePilot only for HVAC?

    HVAC is the initial focus. The foundation is designed to extend to plumbing, electrical, roofing, landscaping, cleaning, painting, auto detailing, and appliance repair.

    Turn missed-night leads into tomorrow’s booked work.

    Tell us how your team handles inbound leads today. We will show you where QuotePilot can take the next step, within the rules you set.

    Request HVAC service